How to Set up a Company in Netherlands: Ultimate Guide and Support    
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How to Set up a Company in Netherlands: Ultimate Guide and Support

  • November 10, 2022
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How to Set up a Company in Netherlands: Ultimate Guide and Support

Business owners, partnerships, and LLPs prefer the Netherlands (NV) for their business setup, and with all good reasons. Foreign investors often form a besloten vennootschap (private limited corporation) (BV). Setting up a BV in the Netherlands requires careful planning, as with any other business.

How to Begin a Company in the Netherlands?

If you are a company owner looking to grow your operations in Europe, the Netherlands should be your first port of call. However, before you do anything, find out all about the laws that govern company formation in the Netherlands, their policies, their corporate tax rate etc. This information is mandatory for businesses of all sizes operating in various sectors.

So, why would someone consider registering a company in the Netherlands? Smaller firms may launch economically in the Netherlands with the minimal regulatory hassle for 12 to 24 months. The procedure to register a Netherlands company setup is simple. A business may be formed with only a name and a single proprietor. In addition, you must submit documents of incorporation with the local chamber of commerce.

This is the first step that must be adhered to before launching your business. Since the EU opened its borders and created a single market. No tariffs or taxes hinder European companies from serving clients across the continent.

Verify You Can Legally Remain in the Netherlands

Entrepreneurs who wish to settle in the Netherlands must meet specific prerequisites. Non-EU citizens generally require a temporary (MVV) and permanent residency permit. The term “startup visa” refers to those employed by or have access to innovative startups.

Before starting for business in the Netherlands, you must have a business bank account (IBAN). The Quick Scan questionnaire by the Dutch Banking Association for the Dutch Business Bank Accout procedure assesses eligibility.

Pick a Company Name and Hone the Business Strategy

Make sure your firm name is memorable, distinct, and industry-appropriate. In addition, only those services that are rendered should be marketed. If you are already doing business in Netherlands, all these small yet essential steps are necessary.

Writing a business plan to define your new organization’s goals and ambitions is crucial. It should include a description, finances, cost estimates, yearly predictions, and backup plans.

Considering available funds is very important now. Your company in Netherlands will get encouragement from the government, which will be beneficial. National, regional, European, and EU funds support renewable energy and innovation.

Special Beginnings

You might be a student starting in business, currently unemployed or working in a company, it is imperative that you learn the exact requirements that apply to your case after you decide to start a company in Netherlands.

  • You may be thinking about relocating your current business to the Netherlands. It is also called ‘moving company Netherlands.’ If so, where can you find the regulations and do you need to register? You may migrate your whole business, your goods depot, or open a representative office.
  • An innovative company in Netherlands is more likely to get the “Orange Carpet” treatment. Use Startup Box to investigate government funding opportunities.  The Startup Box consists of six public sector support programs founded by the government of Netherlands to aid you in your startup journey funding.
  • You are now employed in the Netherlands and want to launch a side business in Netherlands in your spare time. Before you do, verify that your existing contract, CAO, or job circumstances do not include non-compete or equivalent clauses. You are not compelled to tell your employer, but it might save you time and hassle.

Sort Out Your Company’s Legal Structure

The company structure is one of the first things a business owner must decide. Questions about ownership, financial partners, etc., impact a corporation’s legal system.

Also, compliance services help businesses follow regulations and best practices. Accounting, risk management, registration, and startup compliance are some of the subjects addressed. Along with the legal structures, you will need to know about these as well.

Locate an excellent office space

Modern coworking spaces are in Amsterdam’s startup hubs, downtown retailers, and corporate buildings.

What are your top priorities? Do you wish to be a part of the city’s artistic community? Put you close to major centers of information technology and banking.

Incredibly convenient airport access, perhaps? All current and future initiatives will emphasize long-term profitability, originality, and growth.

Create a Dutch Tax and Business Register Account

Legally running businesses must register with the Dutch Business Register (KVK). KVK notifies the Dutch Tax and Customs Administration once you are registered (Belastingdienst).

Under civil law, private or public limited firms must use a notary. The details about Taxation are needed, and you can take help from tax advisors Netherlands. Your notary will handle filing the necessary paperwork with the Dutch Tax Administration. You may need to register if you conduct business in the Netherlands but don’t have a regular presence there.

Verify Licenses and Permissions

Your company would need Dutch licenses to operate and expand . Some industries are more strictly regulated than others.

Check license and certification requirements before opening a digital or legal company. Certain businesses are recognized only by their special license.  Business owners must be wary of the fact that failure to produce the relevant certifications and permits results in adminstrative fines.  Consider trademark and patent registration if innovation is key to your company’s success.

Special permits are usually required for activities dealing with buildings, renovations and the environment. Special licenses are required in the Netherlands to carry out specialized occupations such as financial services or taxi services. 

Set up Payroll and Social Security Taxes

To become an employer in the Netherlands, register with the Tax and Customs Administration.

Find Out Whether Certification Is Required

Establishing a company in the Netherlands often requires no further certification. Nonetheless, some occupations do need formal training and certification.  Some Dutch companies may have special requirements regarding diplomas and additional training before hiring employees, depending on their field of business.

Think About Getting a Copy of the Local Zoning Plan

Perhaps you have found the perfect spot to launch your company. Verify that your selected place complies with the city’s zoning regulations (bestemmingsplan).  The municipality may also be petitioned to alter the zoning regulations.

Remember the Netherlands’ Environmental Regulations

Businesses withinside the Netherlands need to cope with environmental guidelines regarding noise, energy, waste, air and soil quality. You must notify the municipality if your company’s operations affect the environment. You may require a Single Permit Covering All Physical Elements (Omgevingsvergunning).

Make a Plan for Handling Your Finances

Understanding when and what kind of taxes must be paid is crucial for every new firm. The size and structure of your organization impact the taxes you will pay. Payroll, income, and value-added taxes are examples of these (omzetbelasting).

New businesses must have their checking account immediately and get help from tax advisors Netherlands. Your company may require personal and business insurance.

Evaluate Grants and Tax Breaks

The Netherlands has a government, commercial, and sector-specific financing initiatives. R&D, creative businesses, environmental projects, and the energy transition may gain support.

Investing in your options is essential since not all startups qualify for these programs. All startups should study Dutch tax policies. Learn about tax treaties, system openness, and corporate and employee financial benefits.

Learn the Dutch Rules on Working Conditions

Contracts, notice periods, termination, social security, CAOs, holiday pay, and more are covered. You may be unfamiliar with protocols protecting companies and employees as an immigrant.

Fill Out One Permit for All Construction Physical Factors

Most commercial construction, modifications, and renovations need a single All-in-one Physical Permit (Omgevingsvergunning). This permission may be acquired from the appropriate municipal office.

Create a Set of Standard Terms and Conditions

The rights and responsibilities of you and your clients are laid forth in the general terms and conditions. Having them is helpful but not necessary. Inform your consumers of your standard terms and conditions.

Figure Out Whether You Need to Get Covered

It is mandatory to get health insurance if you are a resident of the Netherlands or if you make a living in this country. In addition, you must make payments to the Dutch national insurance system. Your firm may avoid legal liability and other hazards in different ways.

Conclusion

The Netherlands is a beautiful place to establish a firm because of its proximity to key European markets and talent pool. Our handbook provides all the information needed for anyone who wishes to set up their own business in the Netherlands.