You are probably ready to take the first step towards digitizing your educational institution’s day-to-day operations.

Besides schools in urban areas, even those in rural parts are transitioning with the school ERP system.

Are there any studies that certify other benefits besides the cost-saving aspect? Yes, indeed. The software offers immense benefits to administrators, teachers, parents, and trainees.

Here’s a quick look at essential benefits based on evaluations by industry experts:

1. Single dashboard for multiple types of reports

Crucial bits of information are gathered from various sources and presented in pictorial form or graphics.

Decision-makers can access the dashboard and look at factual, vital information about the institution’s functioning.

Now, you might wonder where this massive amount of data comes from?

The ERP automatically collects information from interlinked sources. It also saves data processed by faculty, administrators, and students.

All the information remains safe in cloud-based solutions. It can be accessed for analysis at any point by members authorized by administrators.

ERP dashboard offers detailed reports for:

• Students grades and overall academic performance
• Hostel & library records
• Admission inquiries and enrollment statuses
• Fees collection data
• Income and expense reports
• Teacher and guest lecturer payroll data

2. Multiple communication channels for parents, teachers, and students

School ERP software integrates with websites, forums, and parent-teacher apps. Thus, all the stakeholders can receive updates, information, and notifications at the same time.

Access to data via multiple channels makes things easy. For example, students can use any platform to check fees-related information, pay fees, check digital classroom schedules, and even upload assignments.

Trainers can use a single dashboard to add course schedules, syllabus, and timetables for online and physical classes. They can also check assignments, assign remarks to students.

Further, teachers can share their observations with parents and trainees via apps and the school portal. These steps performed via a single platform automatically reduce the communication gap between teachers, parents, and students.

Several schools have also deployed mobile apps to help the three stakeholders. Here’s what parent-teacher communication apps can offer:

Parents can track: 

• Student’s academic progress
• Alerts for attendance
• Daily or weekly virtual classroom schedule
• Notifications for test or assignment score
• Trainer’s feedback

Teachers apps can enable them to:

• Receive alerts for queries raised by students on various platforms
• Communicate quickly with other staff and administration team
• Monitor and share attendance data with parents
• Sharing study materials in multiple formats

Students app can help in:

• Highlighting doubts and queries
• Keeping track of project submission dates
• Tracking homework
• Checking timetable for online and physical classroom lectures

3. Online assignments and evaluation

Organizing pen and paper-based exams in classrooms proves to be a significant burden for the administration. Printing exam papers also results in high costs.

In comparison, your institution can schedule and conduct online exams quickly. Systems with auto-scorable questions can help in declaring results on a real-time basis.

Precise and quick results make it easier for teachers to offer feedback and track progress. Accordingly, the institution can divert the required attention and resources to trainees who need attention.

Trainees worldwide have been participating in online assignments, tests since March last year. Most students will find it hard to switch back to pen and paper.

There is no replacement for online assignments and evaluation, at least until the end of the coronavirus pandemic. The school management system takes your LMS and online assignment solutions to the next level with integration capabilities.

4. Promotes transparency

Transparency has always been one of the primary concerns for teachers, parents, and students of educational institutions.

With manual procedures in place, data accessibility always remained cumbersome for stakeholders.

Until recently, school principals and board members relied on student outcomes to judge the effectiveness of teachers. Now, trainers can efficiently conduct online assignments and take immediate steps to address the learning gaps.

In the post-COVID-19 era, teachers can track every trainee’s online educational resources consumption. The learning progresses further quickly due to the instantaneous feedback.

Besides teachers, management members also get access to real-time, accurate reports for every student’s academic performance. Administrators can inform the parents of underperforming kids about the risk in advance.

Most importantly, students, teachers, parents, and administrators can exchange ideas on forums and online communities.

Can this help? Well, respect, trust, and authentic conversation go hand-in-hand.

5. Maintaining relationships with donors

Educational institutions receive funds in the form of grants or donations from multiple sources.

Compliance with several regulations is essential. Record generation and submission also remain crucial.

You can program the school management system to sort funds based on campaigns and let stakeholders access reports for the same.

Your organization can maintain transparency. Plus, there is no scope for errors or corruption.

The education ERP also helps in building and maintaining donor relationships. The system can store NGOs and donor information based on the campaigns they participated in earlier.

The school management system’s email campaign capabilities assist in staying connected with donors. You can even send them emails with updates for campaigns they contributed. Donors love appreciation for their contributions.

The school management system’s high-level reporting abilities help generate reports for donations and other fundraising events quickly. Features assist in maintaining transparency as reports can be made accessible to the public via the school website.

6. School ERP helps create an organized and productive environment

Asking teachers to perform administrative tasks leads to their emotional exhaustion. A lack of efficient classroom management can directly impact students’ learning.

School ERP helps in creating a learning environment that’s assessment-centered, knowledge-centered, and communication-centered.

Technology makes goal setting, taking responsibility for actions, and time management easy for trainees.

All and all, automating administrative components helps in creating a positive environment for teachers and trainees.

The endnote:

The school management system has become a necessity for the survival of educational institutes. The ERP helps in managing daily operations with minimum staffing and maximum transparency. Discuss your needs with a reputed school ERP developer today and make your institution futureproof.